RICOH MFP - Job Types

When printing a file from a Ricoh printer or multifunction product (MFP), users can select one of these job types from the printer driver: 

• Normal print
• Stored print
• Locked print
• Send to document server
• Sample print
• Save as overlay data
• Hold print.

The availability of these is dependent on the device and printer driver. An HDD is required to support all of the print job types except Normal print.

The number of print jobs that can be stored is determined by the device and HDD specifications.

Normal print

Normal print is the default job type, which prints the job directly.

Locked print

Locked print is a function used for printing confidential documents to a printer or MFP. A user can enable Locked print in the device driver to suspend printing of a document. The document is only printed when the user enters a numeric password on the operation panel of the device

Sample print

Sample printing is used when printing multiple copies of a document. If Sample print is selected, one copy of the document is printed. A user can check that the printing and finishing of the document is correct, and then press the appropriate button on the printer to allow the remaining copies to be printed.

Hold print

Hold print allows users to temporarily Store print jobs, along with their print settings, for later printing. For example, a user can send multiple print jobs throughout the day, then go to the device and print all the held jobs at one time. This is more secure than leaving printed documents at the device.

Held print jobs can be sorted by user identification (ID), so that users can easily find their jobs. Once the jobs are printed, they are automatically deleted from the HDD. 

To enhance document security, mandatory Hold print mode can be set to either store all Normal print jobs as Hold print jobs until they are released at the device, or automatically delete all Normal print jobs. This feature is supported by devices with a GW+ controller.

No password is required for Hold printing. If security is required, Locked print or Stored print can be used.

Stored print

Stored print allows users to Store print jobs, along with their print settings, for documents that will be frequently printed. This means the document only needs to be sent to the device once. The job can then easily be printed from the device’s HDD, without accessing a PC. The print job is stored on the device’s HDD with the same filename as the original document. Stored print jobs are accessed from the device’s print function, not the document server.

Different types of Stored print can be selected from the printer driver.

• Stored print—the print job is stored on the device’s HDD with the same filename as the original document.
• Stored and normal print—as well as being stored, the job is printed out immediately.
• Stored print (shared)—if user authentication has been enabled, users can select a printer driver setting that determines whether or not other users can view and share the Stored print job. Available for PCL or RPCS drivers only.
• Stored and normal print (shared)—the job is printed immediately, and users can specify whether or not other users can view and share the Stored print job. Available for PCL or RPCS drivers only.

Password authentication is optional with stored print, but when a password is used, it will strengthen the security on the document and ensure that only users with a password can access the file.

The names of the Stored print types, and the methods for setting them, varies depending on the printer driver. 

Send to document server

This job type saves the print job on the document server for later printing. Finishing features such as stapling and punching can be specified when printing.

Save as overlay data

An overlay allows for pre-defined data, such as a company logo, a background image or a form, to be merged with another document when it is printed. To do this, the file containing the graphic must first be saved as overlay data, via the printer driver. The overlay data is then selected when printing the main document. Overlay data can be printed on the first page only of a document or on all pages.

Setting the job type

A job type is selected using the printer driver for the device. For example, to set the job type as Locked print, the user would perform the following steps.

1. From the File menu, select Print. Click Properties to display the Properties dialogue box for the driver
2. From the Job type drop down menu, select Locked Print.
3. Click Details. The Job Type Details dialogue box is displayed.
4. The user ID is entered—using up to eight alphanumeric characters—and a four-number password. For example 9876. Click OK.
5. A Password Confirmation box is displayed. Enter the password again and click OK.
6. The print job will now be sent to the HDD of the device. To retrieve the document, the user will have to go to the device and select Locked print from the menu on the operation panel. Before the job is released, the user will be prompted to enter the same password they entered into the printer driver.