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RICOH Mobile PrintScan

The post-PC world is experiencing exponential growth in use of smartphones and tablets with the corporate ushering in the BYOD (Bring Your Own Device) era. A study by Forbes showed a combined 131% increase in enterprise-issued tablets in 2011 and experts are of the opinion that this trend will continue to grow. BYOD now plays a key role in many businesses and organisations, such as law firms, government agencies, and educational institutions. 

Survey companies are a typical example of businesses that require a mobile workforce—they conduct thousands of surveys on behalf of their target audience each year. A key requirement of a mobile workforce is the ability to print and scan any documents anywhere, at anytime. Users with mobile devices running smart applications can help businesses in keep costs low and lower the need for 24x7 IT support. The workforce also benefits in terms of mobility, flexibility, and increased productivity levels.

Ricoh Mobile PrintScan is a BYOD solution that provides a hassle-free solution that’s easy to use, and quick to employ at anytime, anywhere.

What is Mobile PrintScan?

The Mobile PrintScan app is a BYOD solution that empowers the mobile workforce to become more flexible and productive with printing, scanning, and document management on their personal mobile devices—without having to go through complicated or tedious setup procedures.

To scan a document, the user places their documents into the document feeder of a multifunction product (MFP) and sets appropriate scan preferences before pressing Start to scan the documents to their mobile device. 

To print a document stored on their mobile device, the user selects the document and the MFP to print to. The user can then walk up to the MFP to print and collect the printed document.
 
The Mobile PrintScan software consists of two modules:

  • Mobile PrintScan software—This application is automatically deployed directly on the target MFP. There is no need for additional software or equipment or to interrupt current workflows
  • Mobile PrintScan App—This app for Apple devices can be downloaded from iTunes. The app is installed directly onto the user’s mobile device—app settings will be based on the user’s personal settings. 

How does Mobile PrintScan work?

Mobile PrintScan enables users to scan documents to their mobile devices and also print from their mobile devices. To use Mobile PrintScan, users need to download the app from iTunes.

The Mobile PrintScan app has a simple user interface, and is easy to configure and use. Users select the Mobile PrintScan app on their mobile device, and then select the Mobile PrintScan program icon on the MFP. When both devices connect, the user’s profile is displayed on the operation panel. No further setup is required.
 
To scan a document:

  1. Select your profile on the MFP’s operation panel.
  2. Select Scan to mobile.
  3. Place the document you wish to scan in the document feeder on the MFP and press Start.
  4. The scanned document is now transferred to your mobile device. Press Preview to view the document.

To print a document:

  1. On your mobile device, select a document for printing.
  2. Select your profile on the MFP’s operation panel.
  3. Select Print from mobile.
  4. Select your document and press Start.
  5. Enter your user credentials on the MFP, if required.

Features

Users can specify various printing and scanning options using the Mobile PrintScan app:

 

Print

  • Print preview file formats—PDF, JPEG, TiFF, PNG, GIF, TXT, RTF, XLS, PPT file formats are supported
  • Printing options—users can choose the relevant printing options, including orientation, layout, duplex, and paper size
  • User authentication—users can lock their print jobs based on user code

Scan

  • Scan preview file formats—PDF, JPEG, TIFF (single or multiple) file formats are supported
  • Image transfer to third party applications—Dropbox, Evernote, Box, Google Drive. Users are not limited to any platforms
  • Search function for PDF metadata—users can search for PDFs (within the device) based on metadata input

Benefits to customers

  • No setup required—all users need is a reliable network connection
  • Print, scan, and upload documents easily
  • Cost savings—users will use, manage, and maintain their own personal devices. Less IT support is required and cost savings are passed to the business
  • Enhanced flexibility—users are more comfortable working with their own devices, thus increasing productivity
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