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Scanner security

As office automation products evolve into advanced networked devices, there is greater potential for security risks, such as those encountered by PCs and servers.

Customer demand for security features is therefore growing, particularly in the mid- to high-volume segment. This includes large corporations, government departments, and defence
organisations.

With the introduction of sophisticated scanners, comes the possibility that valuable or sensitive information can be copied and distributed to unauthorised destinations.

Ricoh has developed a number of strategies to help protect scanned documents and prevent data leaks.


Prevent unauthorised transmission

Supported Ricoh multifunction products (MFPs) can prevent the unauthorised transmission of scanned files, by:

  • Restricting unauthorised users from accessing the scan function—via user authentication
  • Preventing confidential information from being sent to unauthorised destinations—by preventing users from manually entering email destinations with Scan to email.
  • To ensure document security, users can add a digital signature using Scan to Digitally Signed PDF, which is available using:
    • Scan to email
    • Scan to folders (SMB, FTP, NCP)
    • Scan to USB/SD
    • Universal send to mail address destination/Folder destination from the Fax function. 

Additional security measures

Various methods of encryption can also be added to the confidential scanned file being transmitted—depending on the specifications of the MFP. For example SSL, AES 256-bit, or SHA-2 encryption. 

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